Why Attendance & Payroll Must Work as One Engine
Most Indian businesses run attendance on one app and payroll on another — leading to manual exports, reconciliation errors, and compliance gaps. AccoNova eliminates this entirely. The moment an employee punches in via GPS selfie, their data enters a live pipeline that powers late-coming penalties, overtime calculation, sandwich policy deductions, and one-click payroll — with PF, ESI, PT, and TDS applied automatically. No spreadsheets, no manual input, no errors.
"I ran payroll for a 40-person factory using Excel for two years. The month we had a PF audit, I spent 4 days reconstructing data that should have been one click away. AccoNova was built so that no business owner has to go through that again."
Real Numbers from Real Businesses
* AccoNova is currently onboarding its first wave of Indian MSME customers (2026)
The 9-Layer Attendance & Payroll System That Powers AccoNova
Selfie + GPS Geo-Fence Punch with Anti-Spoofing
Every punch captures a live selfie, real-time GPS coordinates, and validates against the assigned work location's configurable geo-fence radius (Haversine formula). Fake GPS apps are detected and rejected automatically via mock location detection — making buddy punching physically impossible.
Device Binding & IP Whitelisting
After the first punch, the employee's device ID is permanently bound to their profile. Any attempt to punch from a different device is flagged as a fraud event. Admins can additionally whitelist specific office IP addresses so only on-premises punches are accepted.
Late Coming Policy Engine (Count-Based & Minutes-Based)
Configure two policy modes: Count-Based (e.g., 3 late arrivals = 0.25 day deduction) or Minutes-Based (e.g., 60 late minutes accumulated = 0.5 day deduction). Grace buffers, deduction thresholds, and amounts are all configurable per designation — giving you a fair, automated discipline system.
Sandwich & Half-Day Detection on Auto-Pilot
AccoNova auto-detects when an employee is absent on both sides of a weekend or holiday and marks the intervening off-day as absent (LWP), preventing misuse. It also auto-identifies first-half, second-half, short leave, and quarter-day scenarios based on punch timestamps.
Overtime Tracking with Fixed or Percentage Rates
When enabled, the system calculates overtime hours as soon as worked duration exceeds shift hours plus a buffer. Choose Fixed rate (₹/hour) or Percentage of Basic/Gross. OT data flows automatically into the payroll engine for accurate monthly compensation — no manual OT claim sheets required.
Dynamic Shift Rostering & Shift Command Center
Assign multiple shifts (Morning, Night, General) to employees via a weekly grid view. Managers see the entire week's deployment at a glance and can bulk-assign or copy shift rows. The attendance engine auto-detects each employee's assigned shift per day — critical for factories and 24/7 operations.
One-Click Attendance Sync → Payroll Generation
Hit 'Sync All Attendance' before payroll and AccoNova recalculates the entire month's data across all employees — present days, late deductions, OT credits, leave without pay — and writes it to the payroll engine. Then generate salary sheets for all employees in a single click with prorated calculations.
Full Indian Statutory Compliance Built-In
AccoNova comes pre-loaded with FY 2026-27 income tax slabs, state-wise Professional Tax brackets, PF (12% employer + 12% employee), ESI, and LWF. Every salary sheet includes accurate TDS deductions based on each employee's approved Tax Declaration (80C, 80D, HRA). No CA required to configure.
Attendance Map, Ledger & Excel Export
HR gets a real-time GPS map (Leaflet.js) showing where every employee punched in on any given date. Individual attendance ledgers give a day-by-day calendar with punch times, duration, late minutes, and OT hours — printable for disputes. Monthly reports export to Excel for bank uploads and audit.
Haversine Checks
Fence Radius: 200m
Punch Offset: 12.4m
Mock Apps: None Detected
How the Attendance-to-Payroll Pipeline Works
Employee Punches In
GPS selfie captured, geo-fence validated, device fingerprint verified. Punch saved with timestamp and coordinates.
Daily Logic Engine Fires
System auto-detects: Present / Half-Day / Late / OT / Sandwich rule — all without any HR input.
HR Syncs Attendance
One click recalculates the entire month's data. Lates, LWP, OT — all written to the payroll engine.
Payroll Runs in 10 Minutes
Salary sheet with PF, ESI, PT, TDS generated. Bulk payslips printed. Excel for bank uploaded.
Frequently Asked Questions
Does AccoNova work for companies with multiple office locations?
Yes. You can define unlimited work locations, each with its own GPS geo-fence radius. Employees are assigned to specific locations and can only punch in from their assigned site. An interactive map lets HR see all punch locations in real time.
How does AccoNova prevent employees from using fake GPS apps?
AccoNova uses mock location detection at the software level. If any GPS spoofer or fake location app is active on the employee's device at the time of punch, the system rejects the punch and logs it as a fraud attempt. This works on both Android and iOS browsers.
Can I configure overtime separately for different employee categories?
Yes. OT can be enabled or disabled at both the company level and the individual employee level. Rate modes (Fixed ₹/hour or Percentage of Basic/Gross) are set globally, with per-employee override options available.
Is AccoNova compliant with Indian PF, ESI, and Professional Tax rules?
AccoNova is pre-loaded with the latest FY 2026-27 income tax slabs, all state-wise Professional Tax brackets, standard PF and ESI contribution rates, and LWF rules. These are applied automatically during payroll generation without any manual configuration.
From Manual Registers to a Live Digital Command Center
AccoNova replaces the attendance register, the Excel salary sheet, the manual PT calculation, and the HR helpdesk — all with one cloud platform. Whether you run a 10-person office or a 350-employee factory with rotating shifts, the same engine handles your attendance integrity and payroll compliance with zero manual intervention.