HRMS Features &
Indian Payroll Modules
AccoNova is the complete cloud-based HRMS and payroll ERP built for ambitious Indian startups, growing SMEs, and multi-location businesses. Manage your employee self-service portal, biometric or GPS attendance tracking, and labor compliance in one unified workspace.
Jump to HR DirectoryLeave Management
Track leave balances, dynamic carry-forward policies, comp-off configurations, and local holiday calendars seamlessly. Configure complex multi-level manager approval chains to maintain daily operational control. Our leave module integrates directly with payroll, ensuring zero discrepancies in month-end calculations and providing employees with full transparency over their accrued time off.
Employee Onboarding
Provide self-registration links, automated profile verifications, digital locker documents, master records, and policy readiness steps to onboarding new staff instantly. AccoNova allows HR teams to trigger customized welcome kits and structured induction plans, significantly reducing administrative overhead and elevating the new hire experience from day one.
Asset Tracking
Automate serial number allocation and tracking directly from HR profiles.
Extended Approvals
Configure custom approval routes for reimbursements, outdoor duty (OD), dynamic helpdesk tickets, and administrative letters. Prove operational usability beyond static profile lists. Our workflow engine allows you to define unlimited custom nodes, delegating authority based on department, location, or reporting hierarchy for lightning-fast resolutions.
Connected Ecosystem
Leave, onboarding, and assets are not isolated islands. Real operational efficiency comes from how each action communicates with payroll journals, master files, and location checkins. AccoNova builds a singular source of truth where data flows instantly—an approved attendance punch instantly recalculates PF, TDS, and final salary variables without human intervention.
Tailored for Indian Business Use Cases
No matter the size or shape of your organization, AccoNova is dynamically configured to fit your exact workflow challenges.
Startups & Rapid SMEs
Protect initial capital and save precious founder hours with completely automated setups.
- ₹0 setup cost & 1 year full free access
- Automated statutory PF/ESI/TDS tax laws
- Bulk digital letter issuing in 1-click
Retail & Multi-Location Group
Synchronize attendance and shift rosters across multiple office branches or store layouts seamlessly.
- Centralized HOD administration dashboards
- Location-specific holiday and festival lists
- Sub-second multi-company SSO toggles
Field Force & Site Operations
Capture absolute field executive check-in locations and track travel reimbursement transparency.
- Exact GPS geofencing radius validation
- Live route visualization on map panels
- Upload physical receipts on mobile directly
HRMS Deep-Dive Directory
Select a modular category below to explore real HR capability splits, system blueprints, and compliance features.
Core HR & Employee Lifecycle
Manage onboarding checklists, active rosters, designations, and legal directories in one cohesive system.
Employee Lifecycle & Master records
Central dossier storing personal profiles, PAN/Aadhar, reporting structure, and digital document vaults.
Self-registered staff are held in a pending queue for document verification and HR approval before system access.
New entities seed 10 Departments, 10 Designation tiers, 15 Holidays, and 7 leave types instantly.
Redesigned glassmorphic directory for exit dates, separation causes, and historical audit reports.
Multi-department clearance checklist (IT, Admin, Finance, HR) for secure settlement steps.
Organizational Infrastructure
Interactive visual reporting chart linking employees to departments and assigned HODs.
Standardized roles with configurable late-coming limits customized per designation level.
Create office locations with custom latitude/longitude geo-fence radius validation for field checks.
Role-based access matrix. Toggle specific operational HR privileges (correct attendance, generate salary).
Time, Shift & Attendance
Eliminate time theft with geo-fenced GPS checkins, rotating shifts rosters, and automated punch corrections.
Attendance Engine
Verified browser punches restricted by office geo-fence boundaries with webcam photographic proof.
Weekly dynamic shift roster grid. Quickly assign shifts, copy structures, and schedule rotating cycles.
Day-by-day calendar trail per employee highlighting check-in margins, working hours, and OD logs.
Plot punch locations of on-field staff in real-time with Leaflet.js cluster pins.
Self-service request portal for employees to claim attendance corrections with HR reviews.
Time & Compliance Policies
Auto-detects leaves on both sides of a weekly-off/holiday, deducting payroll payable days.
Count-based or minutes-based late coming deductions with automated grace period configurations.
Automatically compute hours worked beyond rosters using Basic/Gross calculations.
Submit on-duty claims for client visits. Manager approval automatically corrects attendance.
Statutory Payroll Engine
Run error-free payslips backed by built-in Indian statutory configurations, tax brackets, and salary audits.
Salary Structure & Generation
Auto-calculate Basic, HRA, Conveyance, and Special Allowances configured per salary tier.
State-wise PT brackets, PF deductions, ESI compliance, and LWF settings synced automatically.
One-click payroll loops that read attendance, deduct penal fractions, and output company-wide sheets.
Track every single salary revision with clear before/after values to prevent unauthorized changes.
Claims & Allowances
Upload receipts directly to secure cloud locker, categorizing claims into clean digital vouchers.
Designation-specific mileage rates and category limits configured within reimbursement settings.
Apply for advance loans with EMI setups automatically deducted from payroll runs.
Employees file 80C, 80D, and HRA certificates. Approved filings auto-adjust TDS calculations.
Performance & Talent L&D
Align team capabilities via gamified checklist points, structured appraisals, and training programs.
Performance & Checklist
Define operational Key Result Areas and KPIs per department or custom employee overrides.
Employees get checklists mapped to KRAs. Completing tasks earns priority-based Performance Points.
Managers delegate specific priority items directly into employee checklists with real-time tracking.
Weekly, Fortnightly, and Monthly automated reviews highlighting team performance and growth trends.
Annual/Quarterly self and manager appraisals with HR normalization scorecards.
Talent Acquisition & L&D
Track vacancies across Applied, Screening, Interview, Selection, and Onboarding stages.
Central pool for resumes, candidate contact histories, and interview scoring logs.
Create courses, capacity limits, track trainers, and manage employee self-enrollments.
Self-Service & HR Workflows
Empower managers and staff with personal consoles, document lockers, and instant letter templates.
Employee & Manager Portals
Check schedules, download payslips, view assigned assets, and submit tickets from a personal hub.
Team-focused view. Review team attendance calendars and approve leave, OD, or claims requests.
Structured ticket routing (IT, HR, Admin) with complete conversation reply threads.
HR Workflows & Logistics
Smart Letter Builder. Placeholders auto-replace variables for zero-paperwork offer letters and appointments.
HR uploads company handbooks, and employees get secure lockers using pre-signed secure B2 links.
Track company assets (laptops, cards) by serial number, assignment, and digital returns.
Post urgent notices, corporate banners, and announcements with specific expiry dates.
Deep Dive: Understanding True HR Orchestration
When evaluating an HRMS, many organizations focus entirely on the feature checklist. Does it have attendance tracking? Yes. Does it have payroll? Yes. Does it have leave management? Yes. However, checking off these boxes does not guarantee operational efficiency. The true test of a robust Human Resources platform lies in its "Orchestration"—how intelligently these independent modules communicate with one another without requiring manual intervention from the HR administrator.
In a siloed legacy system, the attendance module might record a late-in punch for an employee. But because the system is disconnected, the HR manager must manually check the attendance log, calculate the late-coming penalty, and deduct the corresponding amount from the payroll module. This breaks down completely at scale. In contrast, an orchestrated platform like AccoNova handles this seamlessly. The moment the late punch is recorded, the time-and-attendance engine applies your company's specific grace-period policy. If the penalty threshold is crossed, the system automatically recalibrates the payable days, and the payroll engine adjusts the final net pay instantly.
The Importance of Native Statutory Compliance
Operating a business in India means navigating a complex, ever-evolving landscape of labor laws and statutory compliances. Managing Provident Fund (PF) allocations, Employee State Insurance (ESI) ceilings, and Labour Welfare Fund (LWF) contributions is mandatory. Many foreign HR platforms fail in the Indian market because they lack a native statutory engine. They require finance teams to build complex Excel formulas to calculate these deductions and then manually upload the data back into the system.
AccoNova's payroll module is built with Indian compliance at its core. Our engine is pre-loaded with the latest Income Tax slabs (both Old and New Regimes) and state-specific Professional Tax (PT) structures. When the government announces a change in the PF wage ceiling, our legal research team updates the centralized engine, and the changes are reflected across all client accounts instantly. Furthermore, the platform automatically generates Electronic Challan cum Return (ECR) files in the exact format required by the EPFO and ESIC portals, completely eliminating the need for third-party compliance consultants.
Scaling from 5 to 5,000 Employees
A startup with 10 employees operates on trust; an enterprise with 5,000 employees operates on systems. Your HR software must be capable of scaling alongside your organization. AccoNova achieves this through our robust role-based access control (RBAC) matrix and multi-company corporate syndicate architecture. As your company opens new branches, you can easily deploy specific geo-fenced attendance perimeters for each location. You can assign regional branch managers, create complex multi-level leave approval hierarchies, and generate consolidated workforce analytics for the executive board.
Frequently Asked HRMS Questions
Direct answers to operational, compliance, biometric device sync, and multi-company setup queries.
Yes. The statutory engine auto-seeds and auto-calculates Professional Tax (PT), Provident Fund (PF), Employee State Insurance (ESI), and LWF according to regional state guidelines automatically, producing error-free payslips and compliance sheets.
Absolutely. You can define specific GPS office coordinates and authorized radius thresholds per location, restricting punches strictly to authorized sites only. Field agents can also log outdoor duty (OD) visits with camera verification.
Yes, indeed. Along with our GPS-based mobile attendance punch app, AccoNova offers seamless integrations with standard biometric attendance hardware, allowing you to feed in fingerprint, RFID card, or facial-scanner logs directly to compute rosters and payroll.
Yes! Our corporate syndicate architecture is built precisely for group concerns. Super-admins and HODs can command multiple distinct business entities, customize branch-specific holiday cycles, assign branch HODs, and laterally shift between directories with instant single-sign-on (SSO).
Unify Your HR Operational Stack
Unlock the exact AccoNova module configuration that matches your company scale. Claim the Founder's Edition completely free for 1 year.
Get Free Modules Access