Employee Management Software for Indian MSMEs & Enterprises

HR generates a secure self-registration invitation link from the Admin dashboard and sends it to the prospective employee. The candidate enters their personal demographics, blood group, emergency contacts, previous employment history, bank account details (with IFSC code), and uploads statutory KYC proofs (Aadhaar, PAN, Passport photo). Once submitted, the record appears in HR's 'Verify Registration' queue (/hrm/employees/verify-registration) for one-click review and activation.

Yes. AccoNova adheres strictly to India's Digital Personal Data Protection (DPDP) Act 2023 principles. All sensitive personal identifiable information (PII) is encrypted at rest and in transit using AES-256 protocols. Files stored in the Document Vault are hosted on secure enterprise cloud storage and accessed exclusively via temporary pre-signed URLs that automatically expire after 15 minutes, preventing persistent public exposure.

Yes. Employees can log into their ESS mobile or web portal to request updates to their phone number, residential address, emergency contact, or bank account. To maintain data integrity and prevent payroll errors, all profile update requests are routed to HR for review and approval before being updated in the employee master directory.

Company administrators can maintain a master catalog of assets (laptops, mobile phones, company vehicles, access cards) categorized by serial numbers, brand, and purchase value. When an asset is assigned to an employee, an electronic acceptance notification is sent to their ESS portal. During offboarding, the IT department must verify the physical return of all assigned assets before granting clearance for Full & Final (F&F) settlement.

AccoNova automatically constructs an interactive organizational hierarchy tree based on the 'Reporting Manager' designated in each employee's profile. When promotions, team transfers, or management restructuring occur, updating the reporting manager automatically redraws the tree and updates leave, attendance, and expense approval routing paths without requiring manual hierarchy reconfiguration.

AccoNova includes a built-in HR Letter Generation engine (/hrm/letters) with customizable templates and dynamic placeholders. HR can generate Offer Letters, Appointment Letters, Confirmation Letters, Promotion Letters, Annual Increment Letters, Experience Certificates, and Relieving Letters in 1 click, automatically populating employee names, designations, CTC breakups, and dates in standardized PDF format.

The exit management engine (/hrm/exit) tracks employee separation across four clear milestones: 1) Resignation Initiated (15% progress) when submitted by the employee or HR; 2) Working Notice Period (40% progress) tracking buyout days and last working date; 3) Multi-Department Clearance (75% progress) requiring sign-offs from HR, IT (asset recovery), Finance (loans/advances), and Admin; and 4) Full & Final (F&F) Settlement (100% progress) computing salary arrears, notice pay recovery, leave encashment, and statutory Gratuity under the Payment of Gratuity Act 1972.

Yes. On the Pragati HR and Shikhar HR tiers, AccoNova supports multi-branch and multi-entity configurations. You can assign employees to specific branch locations (e.g., Mumbai, Bengaluru, Noida) or distinct subsidiary companies with unique state Professional Tax (PT) slabs and factory establishment codes while maintaining unified executive analytics.