Payslip generator
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| Earnings | Amount | Deductions | Amount |
|---|---|---|---|
| Basic | Employee PF | ||
| HRA | Professional Tax | ||
| Special allowance | TDS | ||
| Gross | Total deductions |
Sample layout only — not an official document. Issue payslips on company letterhead and match them to payroll records.
What a salary slip should show
A salary slip records one pay period. It lists earnings (basic, HRA, special and other allowances), the gross pay, deductions (provident fund, Professional Tax, income-tax TDS and any recoveries), the total deductions, and the net pay, along with the employer's name and address.
This generator covers the common components. In a real payroll, PF, Professional Tax and TDS are computed from the salary structure and statutory rules, not entered by hand — which is exactly what a payroll platform automates. Use this tool to check or draft the layout, then issue the official slip from your payroll system.
Formatting aid only. Verify all figures against your payroll records and statutory rules before issuing an official payslip.
Worked example
Basic Rs 30,000 + HRA Rs 12,000 + special allowance Rs 8,000 = gross Rs 50,000. Deductions: employee PF Rs 1,800 + Professional Tax Rs 200 + TDS Rs 0 = Rs 2,000. Net pay = Rs 48,000. In a live payroll, PF, PT and TDS are computed from the salary structure rather than entered by hand.
Frequently asked questions
What should a salary slip contain?
A salary slip typically shows the employee name and code, the pay period, earnings (basic, HRA, special and other allowances), gross pay, deductions (provident fund, Professional Tax, TDS and others), total deductions and net pay, along with the employer's name and address.
Is this payslip legally valid?
No. This is a formatting and estimation aid. An official salary slip should be issued on company letterhead, signed or system-generated by the employer, and match the payroll records and statutory filings. Use this to draft or check the layout, not as an official document.
Which deductions are shown on a payslip?
Common deductions include the employee provident fund contribution, Professional Tax, income-tax TDS, and any loan, advance or insurance recoveries. This generator covers PF, Professional Tax and TDS; add others manually to your final slip.
Can I download the payslip as a PDF?
This tool renders a preview you can print from your browser (use your browser's Print option and choose Save as PDF). A payroll platform like AccoNova generates formal payslips for employees directly.
What a good payslip includes
A payslip is a record, so it should be complete. Include the employer name and address, the employee name and code, and the pay period. List each earning separately, then each deduction, and show gross pay, total deductions and net pay. In India, the common heads are basic, HRA and allowances on the earning side, and provident fund, Professional Tax and TDS on the deduction side. Issue it every month, keep a copy, and make sure the totals match your payroll register and your statutory filings.
Issuing payslips: the practical side
A payslip is both a record for the employee and evidence for you. Issue one every month, even when the amount is the same, because employees often need the latest one for a loan or a visa. Keep the employer name, address and any registration numbers on it. Show each earning and each deduction as a separate line, then the totals. On the earning side, the usual heads are basic pay, house rent allowance and a special or other allowance. On the deduction side, the usual heads are the employee provident fund share, professional tax for the state, and tax deducted at source. Make sure the net pay matches what you actually transferred, and that the totals agree with your payroll register. Store a copy for each month.
Common payslip mistakes
A few mistakes show up again and again. The net amount does not match the bank transfer. A deduction is missing. The pay period is wrong. The employee name is misspelt. The employer address is outdated. Each one causes a query. Check the totals before you send. Check the bank file against the register. Send the payslip on the same day every month. That builds trust. Keep a copy for each employee and each month. Back it up. If an employee asks for an old payslip, you should be able to produce it in minutes. A payroll tool does this automatically, which is one reason small teams move off spreadsheets.
About this tool
Written and maintained by the AccoNova editorial and payroll team, and last reviewed on (first published ). This is a free public calculator and an estimate, not a payslip, a tax return or professional advice. Figures depend on your salary structure, exemptions, state rules and current statutes — verify before relying on a result. AccoNova publishes product guidance and educational resources; no independent qualified statutory reviewer is claimed.
Automate these calculations in payroll
AccoNova runs Indian statutory payroll — PF, ESI, Professional Tax and TDS — in one workspace, free up to 15 employees.